| How to Protect Documents |
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| Computers - Computers |
| Written by Leo Tenskyville |
| Thursday, 22 January 2009 13:47 |
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When you are saving a document, do you stop to think about what type of information it contains, or what could happen should it fall into the wrong hands? Few people do, as they think that the information on their computer is safe. Unfortunately with the Internet it is fairly simple for anyone out there to access your computer and download any data that may be of use to them.
When you are saving a document, do you stop to think about what type of information it contains, or what could happen should it fall into the wrong hands? Few people do, as they think that the information on their computer is safe. Unfortunately with the Internet it is fairly simple for anyone out there to access your computer and download any data that may be of use to them. For starters, you will want to keep your entire computer protected from those who would try to get into it. If someone stole your PC or laptop, what would the consequences be? Besides having access to your personal information they could also obtain sensitive work documents or personal information about your clients. By placing a password on your entire system you are setting up a first line of protection against would-be data thieves. Adding a password takes just a few steps. From your Windows Start Menu go to the Control Panel and click on User Accounts. Select the option to create a password. You will want to choose a password that cant be easily guessed by anyone.Should someone get past your system password or access your computer via the Internet then all of your documents will be vunerable unless you takes measures to protect them as well. Any document that you feel may do harm in the hands of someone else should be password protected.MS Office 2007 makes it very easy to password protect your documents through a few simple On the top-left of your document click the Office Button Click Prepare option and then select Encrypt Document from the list Enter a password and Save Older versions of MS Office also have password protection available, the instructions are just different: With your document open, go to File | Save As At the top of the Save As screen select Tools | General Options You will be presented with a Save Options screen Enter a password to open / password to modify or both and click OK You will be prompted to re-enter your password(s), click OK when done Save the file Earlier versions of MS Office also have password protection available in the Save As screen under the Tools | Options selection. Your passwords should be easy enough to remember by not easy to guess by someone else. As a second form of file protection you need to keep your files safe from computer problems. Imagine all of your most sacred files are lost due to a power outage or a problem with your hard drive. With a few clicks you can backup your files so that nothing should happen to them if your computer fails. There are a few different ways to back-up your files: 1) On CD-ROM: Make use of your CD-ROM drive by using it to make a copy of your files on a regular basis. Keep the CD safe, somewhere no one can find it and away from your computer should there be a fire. You will have to set up a reminder for yourself to copy the files regularly. 2) USB Flash Drive: You can quickly copy files to compact flash drive and keep it with you or in a safe place. Remember to regularly back-up your files so that they are as recent as possible if something should happen, and password protect the drive in case you should lose it 3) Online Storage: This is a sure fire way to keep your documents protected while at the same time making sure that you can access them from anywhere in the world. This is definitely handy if you happen to travel for business, as you dont have to worry about bungling that big presentation if your laptop goes missing, simply log on and retrieve the file. You can set up your computer to automatically synch with the online service so you never have to worry about files being out of date when you need them. About the Author: The Author is very active in the art of microsoft word password recovery and also Office Password Recovery software recovery programs. To learn how you can achieved this also please review some of his detailed articles about the recovery. |